Physical therapy and chiropractic clinics follow the same HIPAA rules as a hospital, usually without an IT department. Cytek gives small and multi-location clinics an affordable way to secure patient data, document compliance and pass an audit, without slowing down the front desk.
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You should not need a full-time compliance officer to stay HIPAA compliant. With Cytek Safeguard, your risk assessment, policies, staff training records and business associate agreements live in one portal your office manager can actually use.
We do the heavy lifting: the risk analysis, the remediation plan and the policies. Your team completes short online training, and you get documentation that is ready for an auditor or an insurance carrier.
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As you add clinics, keep one set of policies and one view of risk across every location instead of starting over at each site. Our analysts help you bring new locations up to the same standard quickly.
Larger groups should also see our page on multi-location groups.
HOW WE HELP
HIPAA risk assessment
A documented security risk analysis with a ranked fix list your team can act on.
Learn more →HIPAA training
Short, self-paced online training and certification for therapists and front desk staff.
Learn more →Encrypted email
Send records, plans of care and intake forms securely to patients and referring providers.
Learn more →Cytek Safeguard
Policies, training records and business associate agreements in one portal.
Learn more →Phishing simulations
Test and train staff to spot the emails that lead to most breaches.
Learn more →Penetration testing
Check your network and Wi-Fi the way an attacker would.
Learn more →FAQ
Yes, if you are a covered entity. Clinics that bill insurance electronically are covered entities and must follow the HIPAA Privacy, Security and Breach Notification Rules.
At least once a year, and whenever you open a location, change your EMR or practice software, or have a security incident.
Yes, with reasonable safeguards. Encrypted email is the safe default. If a patient asks to receive unencrypted email after you warn them of the risk, HIPAA allows it, and you should document their request.
Any vendor that creates, receives, stores or transmits patient information for you, such as your EMR, billing company, scheduling or reminder service, IT provider and cloud backup.
It does not have to be. Pricing depends on locations, staff, devices and systems, and we send a clear quote before any work starts.
Sources: HHS: HIPAA for professionals · HHS FAQ on unencrypted email. This page is general information, not legal advice.
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