The Complete 2024 Guide to HIPAA Compliance and Documentation
The Health Insurance Portability and Accountability Act is required to protect patients’ privacy and secure protected health information systems. Owing to the increase in the number of data breaches in the healthcare industry, the U.S. Department of Health and Services imposes strict rules on healthcare sectors to adhere to HIPAA documentation. Failure to comply with HIPAA can result in huge penalties.
What is HIPAA Compliance and Documentation?
It means adhering to the rules and regulations on what, how, and when the protected health information can be shared and by whom. Patient health information must be kept secure. Any kind of data breach can lead to fines, and it can affect the reputation of your dental practice.
Rules of HIPAA Documentation
Practice’s must be familiar with the rules to understand the importance of HIPAA compliance in your dental practice.
HIPAA compliance rules include:
- Privacy Rule
- Security Rule
- Breach Notification Rule
HIPAA Privacy Rule
This outlines the standards governing the use and disclosure of protected health information handled by covered entities and business associates. Privacy rule defines what constitutes PHI, what safeguard is implemented to protect, and how, when, and where the protected health information can be used and disclosed.
Information under privacy rule includes:
- Patients’ name, number, address, birth date, security number
- Patients’ complete health condition details
- Provision of healthcare to the patient
- Payment details
HIPAA Security Rule
This rule sets standards for protecting and securing the information covered under the privacy rule. Privacy rules govern the confidentiality and privacy of PHI, and security rules set standards to specifically secure the PHI. If the health information is not secured properly there is a high chance of cyber-attack, and it can lead to data breaches. This rule is important because so much information is stored, accessed, and shared digitally in today’s day in age. As cybersecurity threats grow each year, it is safe to secure your data.
HIPAA breach notification rule
This role notifies the authorized people if any breaches happen. A breach is the unauthorized use or disclosure of PHI. When a data breach happens, the organization must inform the individuals affected by the data breach and the Department of Health and Human Services without any reasonable delay.
The Seven effective elements of HIPAA documentation:
- Implementation of written policies and procedures
- Designate a trusted compliance officer
- Conduct effective training and education for the staff
- Develop an effective communication line
- Conduct internal monitoring and auditing periodically
- Enforcement of standards through disciplinary guidelines
- Prompt response to detected problems and undertaking corrections
Stay Updated on HIPAA Compliance
HIPAA compliance is often subject to changes. You need to be updated on the changes in HIPAA rules and regulations. As technology continues to evolve HIPAA rules also need to evolve.
Cytek provides cybersecurity and compliance services to small and large organizations. Our security experts help your dental practice maintain HIPAA compliance through self-paced training, in-depth risk assessment, and HIPAA-compliant emails. We will help your dental practice to remain compliant. Thousands of companies worldwide are protected by our services. To know more details about HIPPA Compliance and HIPAA Documentation, contact us.